Have you ever found something and said, “THIS is a game-changer!” Well, that’s just what I thought when I found the best organizing tool ever!
Fair warning, y’all… this is NOT a pretty post. However, it IS a practical post that I hope y’all find as amazing as I do!
The Storage Organizing Problem
One of the BIGGEST issues I have with storage and organization is finding where my decor and craft items are located.
We’re talking faux florals, spring decor, fall decor, vases, tablescape items, and CHRISTMAS!
Christmas storage organizing is a BIG problem… can I get an “amen”?
Do you have trouble finding where you’ve put your silver ornaments? How ’bout that mercury glass ornament garland you made? Or maybe even the DIY silver candle rings that dressed up your candlesticks?
I TOTALLY get it!
Using storage bins has always been my go-to for my decor items. But, when you have more than 15 or 20 storage bins, it’s even harder keeping track of WHERE those items are, right? (And for a blogger, 15-20 bins is not that much!)
(Did you notice those labels on my bins??? Read on!)
THE BEST ORGANIZING TOOL EVER
A couple weeks ago, my interior-designer-cousin texted me and said, “I thought you might like this.”
Well, THAT was an understatement!
It was a video of a woman using a storage organizing tool. Actually, it was a storage organizing app! Some people call it a personal home inventory app.
My reply to him…
“That is so dang smart!”
“Oh my goodness!!! I’m going to do a post for this!”
“Like, that is AMAZING!”
And what makes it even better, this storage bin organization app is FREE!
The Game Changing Organization Tool App – ToteScan
You are not going to believe how easy this app is to use, and how well it keeps track of your home inventory.
Though there are several home inventory apps available (I’ll share several more options at the end of this post), I decided to go with ToteScan.
How Does a Home Inventory App Work?
ToteScan uses QR barcode labels and their free app to keep track of the location and contents of your storage bins. The app has an easy-to-use search feature that will tell you exactly which storage location and which bin your items are in!
Let me show you how it works!
This post may contain affiliate links, at no additional cost to you. For more information, see my complete disclosure HERE.
Purchase Affordable Labels and Optional Items
From what I understand, you can make your own QR barcode labels, but for me it’s just easier, time-saving, and economical for me to purchase the ToteScan QR Barcode Labels.
- ToteScan QR Barcode Labels (45 count)
- ToteScan QR Barcode Labels (90 count)
- Index Cards (Apply the labels to Index Cards and place in protective adhesive sleeves, making it easy to change labels when/if needed)
- Self-adhesive Index Card Sleeves
- Storage bins or totes (but, I’m assuming y’all already have these? If not, you can order online at Home Depot and pick-up curbside.)
(You can also purchase labels inside the app.)
If you want to do a DIY for the sleeves, you can make your own and learn how to laminate without a machine!
Download the ToteScan App
Go to your app store and download the FREE Totescan App.
Open the ToteScan app and follow the directions to setup your Main Profile.
Remove a label from the label sheet and place it on an index card (I placed it at the end of the card, leaving room for notes on the card at the bottom).
Tap “Scan ToteScan Label” and scan your label. (Note: This happens so fast that I couldn’t get a photo of it!)
Then slip the card inside a self-adhesive sleeve and attach it to your storage bin. If you need to change a label on a bin, this makes is super easy without having the mess of removing a label or stacking labels on top of each other.
Choose Title and Location of Tote
At this point, fill in the Title field (“Untitled”) by tapping on the ‘Edit’ button. (Do y’all know how many times I had to change ‘click’ to ‘tap’? Just pretend the photos say ‘tap’. I’m old!)
And choose the location of the bin (aka Tote) (where it will be stored).
This is probably my favorite aspect of ToteScan. Because I live in a tiny home, my family has been kind enough to allow me to store items at their garages/homes. So, I can choose “Storage 1” as my sister’s home, “Storage 2” as my brother’s garage, “Storage 3” as my daughter’s garage, etc.
For a larger home with more storage areas, you can choose “Pantry”, “Garage”, “Shed”, etc. And this can be edited at any time!
Add Items to the “Tote”
Now tap on “Add Item” in the upper right corner of the app.
Type in the name of the item. You want this to be brief, but specific… something that your mind will think of to easily search.
Then you can either add a photo of the item from your photo roll, or take a photo of the item(s) as you go!
Update the quantity (i.e., you may have two candle rings, or three bells).
And, if you like, you can even add more info at the bottom of the screen. (I haven’t tried it, but I bet this is searchable, too!)
Then tap on “Save” in the upper right corner.
You will now see a line under the Tote’s main screen with the item and photo. I know, jaw-dropping, right?
To add more items, simply tap on “Add Item”, and repeat!
You can tap on any item to see a photo and details of the item.
View the Contents of Any “Tote”
To view the contents of a “Tote”, simply scan the QR barcode label from the My Totes screen, and the list will populate.
Voila! (Again… it scans so fast, I can’t get a pic… you’ll just have to trust me. 😉 )
Search for an Item in a “Tote”
You can search for a specific item on your My Totes screen or within a specific “Tote”.
The ToteScan storage organizing app is fully editable (at least from what I can see). Storage locations, tote title, item descriptions, everything!
Now don’t forget, apps are ALWAYS getting updates, and it’s not different with ToteScan. Since this post was first written, there has been and update, AND I’ve added more information on how to use ToteScan on my post that includes the best Christmas storage solutions! Be sure to check it out for more screen shots and directions! It’s even better!
More Home Inventory Apps You Might Like
Here are some additional home inventory options that have either less options or more… take a look and see if these might be a better fit for you:
Have you heard of the Happy Planner? Take a look at this guide to Happy Planner disc sizes.
The Best Organizing Tool EVER Really is the Best
Well, that’s MY opinion about ToteScan! It really seems to me to be the best organizing tool ever. What do you think? Would this home inventory storage app be a game-changer for you, like it is for me?!
If you are already using a storage bin organizing app, share with me in the comments which one YOU use!